KI Park e.V.

Workshop Support Staff  for KI Park Summer Event needed

The KI Park Summer Event will welcome approximately 300 guests throughout the day and feature multiple workshops running in parallel. We are looking for reliable and proactive Workshop Support Staff to ensure that all workshop sessions run smoothly and that presenters and participants receive excellent support.

Key Responsibilities

Workshop Preparation

• Prepare workshop rooms before each session.
• Support presenters and organisers with room setup, including laptops, screens, projectors, and presentation materials.
• Ensure presenters have everything they need before participants arrive.
• Verify that the room is properly arranged and ready for the workshop.

Participant Support

• Check in participants as they arrive.
• Welcome attendees and provide assistance as needed.
• Monitor attendance during participant check-in and throughout the session.

Workshop Monitoring

• Remain present in the workshop room during the session.
• Ensure that workshops run smoothly and according to schedule.
• Act as the primary point of contact for presenters and organisers during the session.
• Escalate technical issues, urgent organiser requests, or other challenges to the Event Management Team.

Venue Coordination

• Report cleaning, maintenance, or room-related issues to venue staff.
• Ensure workshop spaces remain tidy and functional throughout the event.

Attendance Management

• Monitor attendance levels and report low participation to event organisers so that registered participants can be reminded to attend.
• Provide attendance reports after each workshop session.

Room Reset

• After each workshop, ensure that chairs, tables, and equipment are returned to the required setup for the next session.
• Prepare the room for the following workshop and maintain a professional appearance of the space.

Requirements

• Fluent English (mandatory).
• Excellent communication and interpersonal skills.
• Professional, reliable, and service-oriented attitude.
• Ability to work independently and solve problems proactively.
• Comfortable using presentation equipment and basic event technology.
• Previous event, conference, hospitality, or customer service experience is an advantage.

Dress Code

Business Casual.

Official event T-shirts will be provided and may be worn during the event.

Language Requirements

As the event will host many international guests, all communication with attendees, organisers, presenters, and the Event Management Team must be conducted in English.